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Medical Records & Privacy

This page gives information regarding sharing your medical records, there are four sections: GDPR - Privacy statement, Care Data, Summary Care Record and Electronic Transfer of Records.

GDPR - Privacy Statement

Please follow this link to read our Privacy Notice for Direct Care.

your care dataCare Data

Information about you and the care you receive is shared, in a secure system, by healthcare staff to support your treatment and care.

It is important that we, the NHS, can use this information to plan and improve services for all patients. We would like to link information from all the different places where you receive care, such as your GP, hospital and community service, to help us provide a full picture. This will allow us to compare the care you received in one area against the care you received in another, so we can see what has worked best.

Information such as your postcode and NHS number, but not your name, will be used to link your records in a secure system, so your identity is protected. Information which does not reveal your identity can then be used by others, such as researchers and those planning health services, to make sure we provide the best care possible for everyone.

You have a choice. If you are happy for your information to be used in this way you do not have to do anything. If you have any concerns or wish to prevent this from happening, please speak to practice staff or download a copy of the leaflet “How information about you helps us to provide better care”. below

We need to make sure that you know this is happening and the choices you have.

doc How information about you helps us to provide better care

doc Care Data - Frequently Asked Questions

You can find out more on the NHS England Care Data website

Summary Care Record – supporting better urgent and emergency care

Summary Care Record (SCR) is an electronic record of important information about your health.  It will contain information about the medicines you take, your allergies and any bad reactions you have had to medicines.  

Having this information stored in one place makes it easier for healthcare staff in other settings (eg hospital or ambulance) to treat you in an emergency, or when your GP practice is closed. This information could make a difference to how a doctor decides to care for you, for example which medicines they choose to prescribe for you. You will always be asked before your Summary Care Record is accessed by healthcare staff from other organisations and you will always have the right to refuse to share this information.

You will be able to access your own Summary Care Record via the HTMG website in the same way that you can book online appointments.  If you do not want these details stored please download and complete the opt-out form, which is available by clicking on the link below. Alternatively, these forms are available in the surgery.  

For further information you can phone the Summary Care Record Information Line on 0300 123 3020 or visit the HSCIC Website

Download the opt out form >>>>





Electronic transfer of patient records

When a new patient registers with HTMG, the surgery will use the GP2GP electronic transfer system to request a copy of the patients medical records.  Likewise, if a patient leaves our practice we will use GP2GP to transfer information electronically to the patient’s new surgery.  The information is transferred in a safe and effective manner and includes any primary or secondary care information which is in the patient’s medical records.

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