Statutory Disclosure Privacy Notice

Where there is a statutory requirement Hildenborough and Tonbridge Medical Group will share personal data with a range of organisations and agencies.

We are required by law to provide you with the following information about how we handle your information.

Data Controller contact details

Hildenborough and Tonbridge Medical Group

• Westwood, Tonbridge Road, Hildenborough, Tonbridge, TN11 9HR
• Trenchwood, 264 Shipbourne Riad, Tonbridge, TN10 3ET

Purpose of the processing

• Safeguarding: to prevent serious abuse or neglect or death of a child or vulnerable adult from taking place
• Regulatory bodies: such as the Care Quality Commission, who undertake audits to ensure the Practice comply with standards and provide safe health care
• Law enforcement: prevention and detection of crime or apprehension and prosecution of offenders
• Medico-legal: where the Practice are defending a legal claim
• Complaint management: sometimes it is necessary to share information with NHS England or the Health Service Ombudsman or Information Commissioners Office
• Planning and Research: information may be shared for securing, planning, and paying for primary care or and specialised NHS Services
• Health Protection: information may be shared with Public Health bodies for the management of certain health condition, epidemics, and infections

Information we collect and use

• Demographics – name, address, date of birth, postcode, and NHS number
• Medical history

Lawful basis for processing

These purposes are supported under the following sections of the UK General Data Protection Regulation:

• Article 6(1)(c) … ‘necessary for compliance with a legal obligation to which the controller is subject
• Article 6(1)(e) ‘…necessary for the performance of a task carried out in the public interest or in the exercise of official authority…’; and
• Article 9(2)(h) ‘necessary for the purposes of preventative or occupational medicine for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services...”
• Article 9(2)(g) processing is necessary for reasons of substantial public interest, on the basis of domestic law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;’
• Article 9(2)(i) ‘processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices, on the basis of domestic law which provides for suitable and specific measures to safeguard the rights and freedoms of the data subject, in particular professional secrecy’
• Schedule 1, Part 1(2) Health and Social Care Purposes, Data Protection Act 2018
• Schedule 1, Part1(3) Public Health, Data Protection Act 2018
• Schedule 1 Part 2(6) Statutory etc and government purposes, Data Protection Act 2018

Recipient or categories of recipients of the processed data

Where required the Practice will share your information with:

• Care Quality Commission
• Public Health England
• Police
• Courts of Justice
• HM Revenue and Customs
• Kent County Council or Medway Council
• General Medical Council (GMC)
• Royal College of Nursing (RNC)
• NHS England/Digital
• Health Service Ombudsman
• Information Commissioners Office

For further details on your rights and how to complain please see the main privacy notice